USE CASES · EMPLOYEE ONBOARDING
Use AI for employee onboarding to answer new hires’ questions from team knowledge. Keep the policy or guide beside each answer.
How do I book leave?
The leave handbook links to the request form and identifies your manager as the approval owner. 1
Book leave
Which tools do I need access to?
The team checklist names the tools you need and the person responsible for granting access. 1
Get the right tools
How does our release process work?
The release runbook lists review, testing and deployment checks. The team lead owns the final release decision. 1
Understand releases
Who owns pricing decisions?
The pricing decision log names the product lead and finance reviewer. The current plan sheet contains the latest amounts. 1
Find the decision owner
Your HR and people ops share answers with sources.
HR
How do I book leave?
On request
Which leave form should I use, and who approves it?
Before deciding
Source answer: The leave handbook links to the request form and identifies your manager as the approval owner.
Sources: Book leave (Google Drive); Quarry Works · Supporting notes (Notion).
People ops
Which tools do I need access to?
Weekly
Who grants access to each tool on my team checklist?
Before deciding
Source answer: The team checklist names the tools you need and the person responsible for granting access.
Sources: Get the right tools (Notion); Quarry Works · Supporting notes (Google Drive).
Team leads
How does our release process work?
On request
Which checks must be complete before the team lead’s release decision?
Before deciding
Source answer: The release runbook lists review, testing and deployment checks. The team lead owns the final release decision.
Sources: Understand releases (Google Drive); Quarry Works · Supporting notes (Notion).
New hires
Who owns pricing decisions?
Weekly
Which pricing decisions need both product and finance review?
Before deciding
Source answer: The pricing decision log names the product lead and finance reviewer. The current plan sheet contains the latest amounts.
Sources: Find the decision owner (Notion); Quarry Works · Supporting notes (Google Drive).
HR
What is the travel expense limit?
On request
Which travel expenses require approval before I submit the form?
Before deciding
Source answer: The travel policy sets the expense categories and approval steps. The linked form records your request.
Sources: Check expenses (Google Drive); Quarry Works · Supporting notes (Notion).
People ops
Who can read salary bands?
Weekly
Which handbook guidance is available without HR salary-band access?
Before deciding
Source answer: The employee handbook is available. Salary bands are restricted to the HR team.
Sources: Keep salary bands private (Notion); Quarry Works · Supporting notes (Google Drive).
Ask a colleague where to request leave and who approves it.
Find the request form in the leave handbook and identify your manager as the approval owner.
Ask teammates which tools you need and who grants access.
Ask the team checklist for the required tools and their access owners.
Search the runbook for release checks and the final decision owner.
Find review, testing and deployment checks, with the team lead owning the final release decision.
Check handbook access separately from HR salary-band permissions.
Read the employee handbook while salary bands remain restricted to HR.
ONE CONNECTED BRAIN
Bring Google Drive, Notion and your uploads into one cited answer.
FOLLOW THE SOURCE
Open the citation. Read the original wording and surrounding detail.
PERMISSIONS IN EVERY ANSWER
Same question, different permissions. Review the request and sources in the access record.
Answers respect source access.
Set its scope. Revoke its key.
Review requesters, sources and access decisions.
Check provider data use and retention.
Connect your model to governed knowledge.
Review data handling, providers and international transfers.
Read the privacy policyLESS CONTEXT. LOWER COST.
HeyBrain sends only the context a task needs.
FAQ
The leave handbook links to the request form and identifies your manager as the approval owner. Ask follow-ups in the same conversation and open each citation to check the surrounding detail, then share the source with colleagues who can access the same collection.
The team checklist names the tools you need and the person responsible for granting access. Connect the relevant Drive folder or Notion pages, or upload documents, then follow citations to their original passages from the AI tools your colleagues already use.
Connect Google Drive, Notion and document uploads; Claude, Cursor and Codex ask your company knowledge through HeyBrain MCP. Keep decisions and references available where your team works. HeyBrain supplies knowledge; agents use their own tools for actions requested by the user.
People and agents receive answers from sources they can open. Workspace rules restrict the audience; each agent has its own key and scope. Administrators review requesters, times and source references in activity records alongside workspace membership and source access rules.
Connect your team’s current brief, decision notes and working guide, invite the people who need them and ask a familiar question. Open its source citations before expanding the collection. Align workspace membership and individual agent scopes with each team’s responsibilities.
HeyBrain sends only the context a task needs instead of repeatedly passing whole documents to your AI tool. Use the context calculator to compare the amount you send and your input price. Your team shares the same connected knowledge across tools, so every new conversation can start with the relevant passages and their sources.
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