SOLUTIONS · RECRUITING
Use AI for recruiting with role scorecards, interview guides and hiring decisions. Keep candidate information within the hiring team’s permissions.
What did we look for in the last senior PM hire?
The scorecard emphasized prioritization and stakeholder communication. The hiring retrospective records the panel's reasoning. 1
Hiring retrospective
What's our engineering interview loop?
The hiring guide lists screening, technical assessment and panel review. Each stage names its owner. 1
Hiring guide
Which questions test stakeholder management?
The interview bank includes questions about competing priorities and difficult handovers. The scorecard maps them to the competency. 1
Interview question bank
Who can read individual candidate feedback?
The role guide is available to the hiring team. Individual candidate feedback remains restricted to the interview panel. 1
Hiring access rules
Your in-house recruiters and talent acquisition share answers with sources.
In-house recruiters
What did we look for in the last senior PM hire?
On request
Which competencies shaped the panel’s decision?
Before deciding
Source answer: The scorecard emphasized prioritization and stakeholder communication. The hiring retrospective records the panel's reasoning.
Sources: Hiring retrospective (Google Drive); Umber House · Supporting notes (Notion).
Talent acquisition
What's our engineering interview loop?
Weekly
Who owns each interview stage?
Before deciding
Source answer: The hiring guide lists screening, technical assessment and panel review. Each stage names its owner.
Sources: Hiring guide (Notion); Umber House · Supporting notes (Google Drive).
Hiring managers
Which questions test stakeholder management?
On request
Which scorecard competency does each question assess?
Before deciding
Source answer: The interview bank includes questions about competing priorities and difficult handovers. The scorecard maps them to the competency.
Sources: Interview question bank (Google Drive); Umber House · Supporting notes (Notion).
Staffing agencies
Who can read individual candidate feedback?
Weekly
Which role guide can the wider hiring team use?
Before deciding
Source answer: The role guide is available to the hiring team. Individual candidate feedback remains restricted to the interview panel.
Sources: Hiring access rules (Notion); Umber House · Supporting notes (Google Drive).
In-house recruiters
Who approves an offer above band?
On request
Who are the named budget and people approvers?
Before deciding
Source answer: The offer policy requires approval from the named budget and people owners for an above-band offer.
Sources: Offer approval policy (Google Drive); Umber House · Supporting notes (Notion).
Talent acquisition
Which shortlist and feedback belong to this client team?
Weekly
Which recruiting methods can we share across clients?
Before deciding
Source answer: Shared recruiting methods stay available. Each agency client's shortlist and private feedback remain with the assigned team.
Sources: Agency client access rules (Notion); Umber House · Supporting notes (Google Drive).
Search old scorecards and retrospectives for the senior PM hiring criteria.
Find prioritization and stakeholder-communication criteria, with the panel’s reasoning in the hiring retrospective.
Assemble the interview stages and their owners from the hiring guide.
Ask for screening, technical assessment and panel review, with each stage’s owner.
Chase the budget and people owners to check an above-band offer.
Find the named budget and people approvers in the offer policy.
Sort client shortlists from recruiting methods the wider team can reuse.
Reuse shared recruiting methods while each client’s shortlist and private feedback stay with the assigned team.
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FAQ
The scorecard emphasized prioritization and stakeholder communication. The hiring retrospective records the panel's reasoning. Ask follow-ups in the same conversation and open each citation to check the surrounding detail, then share the source with colleagues who can access the same collection.
The hiring guide lists screening, technical assessment and panel review. Each stage names its owner. Connect the relevant Drive folder or Notion pages, or upload documents, then follow citations to their original passages from the AI tools your colleagues already use.
Connect Google Drive, Notion and document uploads; Claude, Cursor and Codex ask your company knowledge through HeyBrain MCP. Keep decisions and references available where your team works. HeyBrain supplies knowledge; agents use their own tools for actions requested by the user.
People and agents receive answers from sources they can open. Workspace rules restrict the audience; each agent has its own key and scope. Administrators review requesters, times and source references in activity records alongside workspace membership and source access rules.
Connect your team’s current brief, decision notes and working guide, invite the people who need them and ask a familiar question. Open its source citations before expanding the collection. Align workspace membership and individual agent scopes with each team’s responsibilities.
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