PLATFORM · SHADOW AI
Bring shadow AI into company rules. Let teammates use their chosen AI tools with connected knowledge and controlled access.
Draft the renewal email from the account plan
The account plan records the renewal date and priorities. Your AI tool uses that context to draft the email. 1
Company knowledge in the tools they like
What does the launch access record contain?
The access record lists who consulted the launch folder, when and which sources they touched. 1
See what AI accessed
Can the team read compensation details with the handbook?
The handbook is available. Compensation is withheld under the HR rule. 1
Policy that enforces itself
Which sources can this agent’s key read?
The agent’s key permits only support sources. Revoking it ends access. 1
Agents with their own keys
Your IT and security share answers with sources.
IT
Draft the renewal email from the account plan
On request
Which account priorities should the AI tool use when drafting?
Before deciding
Source answer: The account plan records the renewal date and priorities. Your AI tool uses that context to draft the email.
Sources: Company knowledge in the tools they like (Google Drive); Hearth Works · Supporting notes (Notion).
Security
What does the launch access record contain?
Weekly
Who read the launch sources, and when?
Before deciding
Source answer: The access record lists who consulted the launch folder, when and which sources they touched.
Sources: See what AI accessed (Notion); Hearth Works · Supporting notes (Google Drive).
Operations
Can the team read compensation details with the handbook?
On request
Which handbook guidance is available without HR compensation access?
Before deciding
Source answer: The handbook is available. Compensation is withheld under the HR rule.
Sources: Policy that enforces itself (Google Drive); Hearth Works · Supporting notes (Notion).
Team leads
Which sources can this agent’s key read?
Weekly
What knowledge access ends when the support key is revoked?
Before deciding
Source answer: The agent’s key permits only support sources. Revoking it ends access.
Sources: Agents with their own keys (Notion); Hearth Works · Supporting notes (Google Drive).
IT
How can we answer a question without pasting the whole folder?
On request
Which passages does this task need from the connected sources?
Before deciding
Source answer: HeyBrain retrieves relevant passages for your AI tool. You do not paste the whole folder.
Sources: Nothing pasted into personal accounts (Google Drive); Hearth Works · Supporting notes (Notion).
Security
Which AI tools and sources may our team use?
Weekly
Who owns the policy for permitted tools and sources?
Before deciding
Source answer: The policy names permitted AI tools, sources and access owners. Follow the current guidance.
Sources: A company AI policy people actually follow (Notion); Hearth Works · Supporting notes (Google Drive).
Collect the account plan’s renewal date and priorities before drafting an email.
Find the renewal date and priorities for your AI tool to use when drafting the email.
Assemble the launch-folder requester, time and source references for review.
Find who consulted the launch folder, when and which sources they touched in its access record.
Check handbook access separately from the HR rule for compensation.
Read the available handbook while compensation remains withheld under the HR rule.
Look up the support agent’s permitted sources and revocation status separately.
Find the support-only key scope and the rule that revoking the key ends its access.
ONE CONNECTED BRAIN
Bring Google Drive, Notion and your uploads into one cited answer.
FOLLOW THE SOURCE
Open the citation. Read the original wording and surrounding detail.
PERMISSIONS IN EVERY ANSWER
Same question, different permissions. Review the request and sources in the access record.
Answers respect source access.
Set its scope. Revoke its key.
Review requesters, sources and access decisions.
Check provider data use and retention.
Connect your model to governed knowledge.
Review data handling, providers and international transfers.
Read the privacy policyLESS CONTEXT. LOWER COST.
HeyBrain sends only the context a task needs.
FAQ
Ask for the renewal date and priorities in the connected account plan. HeyBrain returns that context with its sources, and your AI tool uses it to draft the email. Open the cited plan to check the terms and priorities, then review the draft before you send it to the customer.
The access record lists who consulted the launch folder, when and which sources they touched. Connect the relevant Drive folder or Notion pages, or upload documents, then follow citations to their original passages from the AI tools your colleagues already use.
Connect Google Drive, Notion and document uploads; Claude, Cursor and Codex ask your company knowledge through HeyBrain MCP. Keep decisions and references available where your team works. HeyBrain supplies knowledge; agents use their own tools for actions requested by the user.
People and agents receive answers from sources they can open. Workspace rules restrict the audience; each agent has its own key and scope. Administrators review requesters, times and source references in activity records alongside workspace membership and source access rules.
Connect your team’s current brief, decision notes and working guide, invite the people who need them and ask a familiar question. Open its source citations before expanding the collection. Align workspace membership and individual agent scopes with each team’s responsibilities.
HeyBrain sends only the context a task needs instead of repeatedly passing whole documents to your AI tool. Use the context calculator to compare the amount you send and your input price. Your team shares the same connected knowledge across tools, so every new conversation can start with the relevant passages and their sources.
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