PLATFORM · AI GOVERNANCE
Use an AI governance platform to decide who can reach company knowledge. Set scopes for people and agents and review access.
HeyBrain governs what AI can access, rather than how models are built or evaluated. Read about AI access governance.
Which agents were active this month?
The access record lists the active support and operations agents. Each request is attached to its own agent identity. 1
Identity for people and agents
Who can read the board folder?
The board folder is limited to the leadership group. The general operations key cannot read it. 1
Scope by team and folder
Can this support agent read the handbook and the board folder?
The agent can retrieve the support handbook. Its request for the board folder is denied by the access rule. 1
Policy on every request
Show every access to the board folder
The record lists the actor, request time and source references. Administrators can review those details alongside the workspace access rules. 1
The access record
Your compliance and risk share answers with sources.
Compliance
Which agents were active this month?
On request
Which identities are associated with the active support and operations agents?
Before deciding
Source answer: The access record lists the active support and operations agents. Each request is attached to its own agent identity.
Sources: Identity for people and agents (Google Drive); Grove Works · Supporting notes (Notion).
Risk
Who can read the board folder?
Weekly
Which leadership sources are outside the operations key’s scope?
Before deciding
Source answer: The board folder is limited to the leadership group. The general operations key cannot read it.
Sources: Scope by team and folder (Notion); Grove Works · Supporting notes (Google Drive).
IT
Can this support agent read the handbook and the board folder?
On request
What can the support key read, and which board sources are denied?
Before deciding
Source answer: The agent can retrieve the support handbook. Its request for the board folder is denied by the access rule.
Sources: Policy on every request (Google Drive); Grove Works · Supporting notes (Notion).
Leadership
Show every access to the board folder
Weekly
Which workspace rules should we compare with this access record?
Before deciding
Source answer: The record lists the actor, request time and source references. Administrators can review those details alongside the workspace access rules.
Sources: The access record (Notion); Grove Works · Supporting notes (Google Drive).
Compliance
What did our agents read last quarter?
On request
Who should review each source and agent scope this quarter?
Before deciding
Source answer: The quarterly access record shows which sources each agent touched and when. Your compliance team can review the activity by identity.
Sources: Record-keeping for the EU AI Act (Google Drive); Grove Works · Supporting notes (Notion).
Risk
Which access controls apply to company knowledge?
Weekly
How do source permissions and workspace rules limit this audience?
Before deciding
Source answer: Source permissions and workspace rules apply before an answer is returned. Private information stays with the people permitted to read it.
Sources: Review privacy controls (Notion); Grove Works · Supporting notes (Google Drive).
Match support and operations activity to each agent’s identity by hand.
Find the active support and operations agents in the access record, with requests attached to their own identities.
Check leadership-group access separately from the general operations key.
Find the board-folder restriction to leadership and its exclusion from the operations key.
Look up the support handbook and board-folder rules before checking an agent request.
Find the support handbook the agent can retrieve and the board-folder request denied by the access rule.
Collect the actor, request time and source references before reviewing workspace access.
Find those recorded details and review them alongside the workspace access rules.
ONE CONNECTED BRAIN
Bring Google Drive, Notion and your uploads into one cited answer.
FOLLOW THE SOURCE
Open the citation. Read the original wording and surrounding detail.
PERMISSIONS IN EVERY ANSWER
Same question, different permissions. Review the request and sources in the access record.
Answers respect source access.
Set its scope. Revoke its key.
Review requesters, sources and access decisions.
Check provider data use and retention.
Connect your model to governed knowledge.
Review data handling, providers and international transfers.
Read the privacy policyLESS CONTEXT. LOWER COST.
HeyBrain sends only the context a task needs.
FAQ
The access record lists the active support and operations agents. Each request is attached to its own agent identity. Ask follow-ups in the same conversation and open each citation to check the surrounding detail, then share the source with colleagues who can access the same collection.
The board folder is limited to the leadership group. The general operations key cannot read it. Connect the relevant Drive folder or Notion pages, or upload documents, then follow citations to their original passages from the AI tools your colleagues already use.
Connect Google Drive, Notion and document uploads; Claude, Cursor and Codex ask your company knowledge through HeyBrain MCP. Keep decisions and references available where your team works. HeyBrain supplies knowledge; agents use their own tools for actions requested by the user.
People and agents receive answers from sources they can open. Workspace rules restrict the audience; each agent has its own key and scope. Administrators review requesters, times and source references in activity records alongside workspace membership and source access rules.
Connect your team’s current brief, decision notes and working guide, invite the people who need them and ask a familiar question. Open its source citations before expanding the collection. Align workspace membership and individual agent scopes with each team’s responsibilities.
HeyBrain sends only the context a task needs instead of repeatedly passing whole documents to your AI tool. Use the context calculator to compare the amount you send and your input price. Your team shares the same connected knowledge across tools, so every new conversation can start with the relevant passages and their sources.
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