PLATFORM · REDUCE AI TOKEN COSTS
Cut AI token cost by sending relevant passages instead of pasting the same documents into every chat. Keep their sources attached.
LESS CONTEXT. LOWER COST.
HeyBrain sends only the context a task needs.
Set your workload and model rate to compare monthly context tokens and cost.
Monthly estimate: 22 working days × sessions × people × pages × 500 tokens. Set the context percentage and input price for the comparison. The calculation covers input context; model output and your HeyBrain plan are separate.
Your teams and individuals share answers with sources.
Teams
Use our pricing doc to answer this
On request
Which approval note explains the renewal exception?
Before deciding
Source answer: The pricing sheet lists annual billing, included support hours and overage terms. The account notes record who approved the renewal exception.
Sources: Pricing sheet and renewal approval (Google Drive); Aster Works · Supporting notes (Notion).
Individuals
Keep going on the Q4 plan
Weekly
What changed in the Q4 plan since our last conversation?
Before deciding
Source answer: The Q4 plan keeps the launch review on Thursday. The open question is the support handover, owned by the operations lead.
Sources: Q4 launch plan (Notion); Aster Works · Supporting notes (Google Drive).
Engineers
What does the support agent need to know?
On request
Which refund and escalation passages should the support agent receive?
Before deciding
Source answer: The support agent needs the refund window, escalation owner and current plan limits. The internal payroll folder is outside its scope.
Sources: Support runbook (Google Drive); Aster Works · Supporting notes (Notion).
Agents
What's our refund policy?
Weekly
Does the refund policy give sales and support the same exception owner?
Before deciding
Source answer: Annual-plan refunds follow the terms in the current refund policy. The support guide names the approval owner for exceptions.
Sources: Refund and exception policy (Notion); Aster Works · Supporting notes (Google Drive).
Teams
Which contract sets the notice period?
On request
Show the signed clause and the renewal date together.
Before deciding
Source answer: The signed services agreement sets a 30-day notice period. The renewal note points to the same clause.
Sources: Signed services agreement (Google Drive); Aster Works · Supporting notes (Notion).
Individuals
Run this on our Anthropic key
Weekly
Which model connection and knowledge scope will this agent use?
Before deciding
Source answer: Your model key is selected for this workspace. Each agent still has its own access scope and access record.
Sources: Workspace model connection (Notion); Aster Works · Supporting notes (Google Drive).
Paste the pricing sheet and renewal notes into a new chat to reconstruct the account terms.
Find annual billing, included support hours and overage terms, with the renewal exception’s approval in the account notes.
Re-read the Q4 plan to pick up the launch review and open support handover.
Find Thursday’s launch review and the open support handover owned by the operations lead.
Paste the support folder before working out which context the agent needs.
Give the agent the refund window, escalation owner and current plan limits while payroll stays outside its scope.
Search the services agreement and renewal note for the notice requirement.
Find the 30-day notice period in the signed agreement and the renewal note pointing to the same clause.
ONE CONNECTED BRAIN
Bring Google Drive, Notion and your uploads into one cited answer.
FOLLOW THE SOURCE
Open the citation. Read the original wording and surrounding detail.
PERMISSIONS IN EVERY ANSWER
Same question, different permissions. Review the request and sources in the access record.
Answers respect source access.
Set its scope. Revoke its key.
Review requesters, sources and access decisions.
Check provider data use and retention.
Connect your model to governed knowledge.
Review data handling, providers and international transfers.
Read the privacy policyLESS CONTEXT. LOWER COST.
HeyBrain sends only the context a task needs.
FAQ
Claude’s usage limit is your allowance over time; paid plans have five-hour session limits and weekly limits, shared across Claude’s apps. Conversation length, files, model and effort affect how quickly you use it. HeyBrain reduces repeated document context by sending relevant passages; Claude’s plan still sets your usage allowance.
Connect the plan and decision notes once, then ask about the next step from your AI tool. For a Q4 launch, ask which review comes next and who owns the support handover. HeyBrain returns the relevant passages with their sources, so you can continue from the recorded plan without re-pasting the whole document.
Connect Google Drive, Notion and document uploads; Claude, Cursor and Codex ask your company knowledge through HeyBrain MCP. Keep decisions and references available where your team works. HeyBrain supplies knowledge; agents use their own tools for actions requested by the user.
People and agents receive answers from sources they can open. Workspace rules restrict the audience; each agent has its own key and scope. Administrators review requesters, times and source references in activity records alongside workspace membership and source access rules.
Connect your team’s current brief, decision notes and working guide, invite the people who need them and ask a familiar question. Open its source citations before expanding the collection. Align workspace membership and individual agent scopes with each team’s responsibilities.
HeyBrain sends only the context a task needs instead of repeatedly passing whole documents to your AI tool. Use the context calculator to compare the amount you send and your input price. Your team shares the same connected knowledge across tools, so every new conversation can start with the relevant passages and their sources.
/ Get started today
