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INDUSTRIES · CONSTRUCTION

AI in construction, with every spec, RFI and lesson answerable from site

Use AI in construction with specifications, RFIs and method statements. Ask about project decisions and open the supporting documents.

  • RFIs.
  • Ask from Claude, Cursor or Codex.
  • Keep private knowledge private.
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WORKS WITH

Google DriveConnected sourceNotionConnected sourceClaudeAsk through MCPCursorAsk through MCPCodexAsk through MCPUploadsYour documents

Built for Project managers, Site teams, Civil engineers, Commercial teams

What did we agree on the steel connection RFI?

The RFI response records the agreed connection detail and approval owner. The source links the relevant specification. 1

Steel connection RFI response

Build on what every project learned.

Your project managers and site teams share answers with sources.

  • Civil engineers

    RFIs

    • What did we agree on the steel connection RFI?

      On request

    • Who owns the approval, and which specification does the response cite?

      Before deciding

    Source answer: The RFI response records the agreed connection detail and approval owner. The source links the relevant specification.

    Connection detail
    Agreed detail recorded in the RFI response
    Approval owner
    Named in the same response
    Relevant specification
    Linked from the RFI record

    Sources: Steel connection RFI response (Google Drive); Orchard Collective · Supporting notes (Notion).

    Reads from
    • Google Drive
    • Notion

  • Project managers

    Lessons learned

    • What went wrong on the last basement pour?

      Weekly

    • Which constraints belong in the next-project checklist?

      Before deciding

    Source answer: The project retrospective records the access constraint and sequencing issue. The next-project checklist includes the lesson.

    Site access
    Constraint recorded in the project retrospective
    Pour sequence
    Sequencing issue recorded in the same review
    Next project
    Read the lesson included in the checklist
    • Review timing

    Sources: Basement pour retrospective and project checklist (Notion); Orchard Collective · Supporting notes (Google Drive).

    Reads from
    • Notion
    • Google Drive

  • Site teams

    Method statements

    • Which method statement covers working at height on Riverside?

      On request

    • Where can the site team read the current procedure?

      Before deciding

    Source answer: The method-statement register identifies the current document for the Riverside project. The citation opens the exact procedure.

    Riverside project
    Current document identified in the register
    Exact procedure
    Open the cited method statement in full

    Sources: Riverside method-statement register (Google Drive); Orchard Collective · Supporting notes (Notion).

    Reads from
    • Google Drive
    • Notion

  • Commercial teams

    Keep commercial terms with the commercial team

    • Which site instructions can the project team use?

      Weekly

    • Which terms remain with the authorized commercial group?

      Before deciding

    Source answer: Site instructions are available to the project team. Commercial terms remain with the authorized commercial group.

    Project team
    Site instructions
    Authorized commercial group
    Commercial terms

    Sources: Site and commercial access rules (Notion); Orchard Collective · Supporting notes (Google Drive).

    Reads from
    • Notion
    • Google Drive

  • Civil engineers

    Specification lookup

    • Which specification section and revision cover this detail?

      On request

    • What update does the change log explain?

      Before deciding

    Source answer: The specification index links the requested section and revision. The change log explains the update.

    Requested section
    Linked from the specification index
    Revision and update
    Read the revision alongside its change-log entry

    Sources: Specification index and change log (Google Drive); Orchard Collective · Supporting notes (Notion).

    Reads from
    • Google Drive
    • Notion

  • Project managers

    Handover documents

    • Which completion records and operating documents are in the handover pack?

      Weekly

    • Who owns each entry, and what is its status?

      Before deciding

    Source answer: The handover index groups the completion records and operating documents. Each entry identifies its owner and status.

    Completion records
    Grouped in the handover index
    Operating documents
    Find the linked operating material
    Owner and status
    Recorded for each entry

    Sources: Handover document index (Notion); Orchard Collective · Supporting notes (Google Drive).

    Reads from
    • Notion
    • Google Drive

Less searching. More shared context.

Without HeyBrain

With HeyBrain

Read the steel-connection RFI response and linked specification to reconstruct the agreement.

Find the agreed connection detail and approval owner in the RFI response, with the relevant specification linked.

Read the basement-pour retrospective and next-project checklist separately to collect the lesson.

Find the access constraint and sequencing issue in the retrospective, with the lesson included in the next-project checklist.

Search the method-statement register for Riverside’s current working-at-height document.

Find the current Riverside document in the register, then open the citation for the exact procedure.

Check project-team access to site instructions separately from commercial terms.

Use the site instructions available to the project team while commercial terms remain with the authorized commercial group.

ONE CONNECTED BRAIN

One question, across your tools

Bring Google Drive, Notion and your uploads into one cited answer.

Question
What did we agree on the steel connection RFI?
Answer
The RFI response records the agreed connection detail and approval owner. The source links the relevant specification. (Source 1)
  • Source 1: Steel connection RFI response (Google Drive)
  • Additional source: Basement pour retrospective and project checklist (Notion)
  • Additional source: Riverside method-statement register (Google Drive)

FOLLOW THE SOURCE

Review the evidence behind an answer

Open the citation. Read the original wording and surrounding detail.

Answer
The project retrospective records the access constraint and sequencing issue. The next-project checklist includes the lesson. (Source 1)
Cited excerpt from Basement pour retrospective and project checklist (Notion)
The project retrospective records the access constraint and sequencing issue. The next-project checklist includes the lesson.
  • Source 1: Basement pour retrospective and project checklist (Notion)
  • Source 2: Steel connection RFI response (Google Drive)

PERMISSIONS IN EVERY ANSWER

Share the context. Keep the boundaries.

Same question, different permissions. Review the request and sources in the access record.

Question
What changed in the project specification?
Answer for Nora Okafor (Commercial manager)
Current specification and RFI answer available. Tender rate: $85 per unit.
Answer for Sana Chen (Site engineer)
Current specification and RFI answer available. Restricted section withheld.
Section withheld from Sana Chen
TENDER RATES · COMMERCIAL TEAM
Access record
14:02 · Sana Chen · Source access checked · 1 SECTION WITHHELD · RECORDED

Company knowledge, under your control

Permissions you already have

Answers respect source access.

Every agent gets its own key

Set its scope. Revoke its key.

A record of every access

Review requesters, sources and access decisions.

Review provider data terms

Check provider data use and retention.

Bring your own model key

Connect your model to governed knowledge.

LESS CONTEXT. LOWER COST.

Send less context per task

HeyBrain sends only the context a task needs.

Repeated contextWhole documents
With HeyBrainRelevant passages

FAQ

Questions construction teams ask

  • What did we agree on the steel connection RFI?

    The RFI response records the agreed connection detail and approval owner. The source links the relevant specification. Ask follow-ups in the same conversation and open each citation to check the surrounding detail, then share the source with colleagues who can access the same collection.

  • What went wrong on the last basement pour?

    The project retrospective records the access constraint and sequencing issue. The next-project checklist includes the lesson. Connect the relevant Drive folder or Notion pages, or upload documents, then follow citations to their original passages from the AI tools your colleagues already use.

  • Which sources and AI tools can we use?

    Connect Google Drive, Notion and document uploads; Claude, Cursor and Codex ask your company knowledge through HeyBrain MCP. Keep decisions and references available where your team works. HeyBrain supplies knowledge; agents use their own tools for actions requested by the user.

  • How does HeyBrain keep private knowledge private?

    People and agents receive answers from sources they can open. Workspace rules restrict the audience; each agent has its own key and scope. Administrators review requesters, times and source references in activity records alongside workspace membership and source access rules.

  • How do we get the team started?

    Connect your team’s current brief, decision notes and working guide, invite the people who need them and ask a familiar question. Open its source citations before expanding the collection. Align workspace membership and individual agent scopes with each team’s responsibilities.

  • How does HeyBrain reduce AI token cost?

    HeyBrain sends only the context a task needs instead of repeatedly passing whole documents to your AI tool. Use the context calculator to compare the amount you send and your input price. Your team shares the same connected knowledge across tools, so every new conversation can start with the relevant passages and their sources.

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